Administrative Assistant Manager- Aviation Security
Erlanger, KY Erlanger, KY Full-time Contract Full-time Contract Up to $23 an hour Up to $23 an hour 5 days ago 5 days ago 5 days ago GENERAL DESCRIPTION:
Maintains training records and point of contact for manager regarding training, billing, hiring.
Oversees all recruiting, hiring and training operations of 24/7 security as well as assists with operations training.
Reports to Senior Account Manager to ensure administrative duties are met.
RESPONSIBILITIES/DUTIES:
The functions listed describe the business purpose of this job.
Specific duties or tasks may vary and be documented separately.
The employee might not be required to perform all functions listed.
Additional duties may be assigned, and functions may be modified, according to business necessity.
All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
Employees are held accountable for successful job performance.
Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.
Employees are required to notify superiors upon becoming aware of unsafe working conditions.
All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.
In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
Performs the duties of an admin in accordance with job duties and company policy.
May counsel personnel as appropriate; seeks advice from company management or designated representatives as appropriate; meets personally with employees and documents counseling.
In charge of submission of payroll and personnel information to the company as designated.
In conjunction with company management or designated company representatives acts to ensure adequate hiring and staffing of all posts.
Prepares, files and submits various documents as required.
Keeps office organized and coordinated with proper operating standards.
Schedules training and is the main contact for administrative duties.
Organizes and develops training manuals, reference library, testing and evaluation procedures, multimedia visual aids, and other educational materials.
Develops training material for assigned instructors and supervisory personnel in effective techniques for training, such as new employee orientation, on-the-job training, health and safety practices, supervisory development, and adaptations to changes in policies, procedures, and technologies.
Inputs all training records in Equation within 24 hours of training Uploads training records submitted electronically upon receipt.
Meets with Account Manager on a daily basis to improve operations.
Meets with client representatives as scheduled or as needed to provide assurance that all security requirements are being met and to provide quality customer service.
As assigned, in accordance with applicable company policies and procedures and in compliance with state and federal laws, carries out lead or supervisory duties that can include some or all of the following:
interviewing, orienting and training employees; planning, assigning, and directing work; coaching and appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; making hiring and termination recommendations.
HR/RECRUITING DUTIES:
Recruits, researches, interviews, screens and refers job candidates for job openings by performing the following duties.
RESPONSIBILITIES/DUTIES:
Essential functions may vary depending on department size, organizational structure and/or geographic location.
Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.
Other duties, not listed below, may also be assigned.
The incumbent:
Confers with management and supervisors to identify personnel needs, job specifications, job duties, qualifications, and skills.
Develops recruitment programs, budgets, to attract applicants and to fill specific job openings; creates recruitment information and/or brochures about the organization and its opportunities.
Develops and maintains network of contacts to help identify and source qualified candidates.
Writes and places job advertising in various media.
Utilizes Internet online recruiting sources to identify and recruit candidates.
Coordinates participation in, sets up display, and works at job fairs.
Initiates contact with qualified candidates for specific job openings.
Reviews applications and interviews applicants to obtain work history, education, training, job skills, and salary requirements, and to provide information about the organization and position.
Screens and refers candidates for additional interviews with others in organization Performs reference, background checks and drug screens on applicants; ensures compliance with contractual obligations including licensing requirements for security officers.
Coordinates communications with applicants Audits employee files for completeness and compliance with appropriate guidelines.
Assists in the development of training materials and ensures compliance with field locations.
Liaison with corporate HR on all personnel matters concerning employee pay, benefits, leaves of absence, employment verification, garnishments and FMLA.
Meets regularly with managers to proactively address administrative, personnel and payroll matters.
Carries out all responsibilities in an honest, ethical and professional manner.
MINIMUM
Qualifications:
The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position.
Please note that the minimum qualifications may vary based upon the department size and/or geographic location.
Knowledge:
High School Diploma required, Associate degree preferred or equivalent experience.
Two years of supervisor/manager/admin experience.
Basic Knowledgeable of Life safety equipment (Fire Alarm and Sprinklers, Access Control, Credentialing, telephone systems).
Experience creating spreadsheets, composing correspondence, managing and updating databases, creating presentations, reports and documents.
Skills/Abilities:
Must be able to meet and continue to meet any applicable state, county and municipal licensing requirements for Security Officers.
Must be able to meet and continue to meet requirements for specific skills, certifications or authorizations specified for the assigned site.
Knowledge of security operations and procedures.
Knowledge of supervisory practices and procedures.
Ability to learn quickly and carry out instructions furnished in written, oral, or diagrammatic form.
Ability to track and maintain assignments.
Ability to be an effective team member.
Ability to maintain professional composure when dealing with unusual circumstances.
Courteous telephone manner.
Ability to adapt to various sites and changes in post procedures.
Ability to adapt to changes in the external environment and organization.
Ability to write routine correspondence, including logs and reports.
Good organizational skills.
Strong customer service and results orientation.
Strong interpersonal skills, with the ability to interact effectively with clients, at various social levels and across diverse cultures.
PHYSICAL DEMANDS:
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions.
In addition to other demands, the demands of the job include:
Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
May be exposed to stressful situations, such as challenging individuals who are in or approaching an unauthorized area.
Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements and site-specific requirements.
May be required to work overtime without advance notice.
Required ability to handle multiple tasks concurrently.
Keyboarding, basic computer usage and operating controls.
Seeing, hearing, speaking, and writing clearly in order to communicate with employees and clients, observe and report incidents, and direct others.
Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain.
Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.
Frequent lifting and/or moving up to 10 pounds, occasional lifting and/or moving up to 25 pounds, and additional lifting and/or moving ability as might be required for the assigned site.
May be required to use vehicle for the performance of duties.
On occasion may be required to perform stressful and physical activity.
May be exposed to or required to handle sensitive and confidential information.
WORK ENVIRONMENT:
In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job within the environment.
The office is clean, orderly, properly lighted and ventilated.
Noise levels are considered low to moderate.
Job Types:
Full-time, Contract Pay:
Up to $23.
00 per hour
Benefits:
401(k) Dental insurance Flexible schedule Health insurance Life insurance Paid time off Professional development assistance Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Supplemental pay types:
Bonus pay Ability to commute/relocate:
Erlanger, KY:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Database administration:
2 years (Preferred) Work Location:
In person Maintains training records and point of contact for manager regarding training, billing, hiring.
Oversees all recruiting, hiring and training operations of 24/7 security as well as assists with operations training.
Reports to Senior Account Manager to ensure administrative duties are met.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Maintains training records and point of contact for manager regarding training, billing, hiring.
Oversees all recruiting, hiring and training operations of 24/7 security as well as assists with operations training.
Reports to Senior Account Manager to ensure administrative duties are met.
RESPONSIBILITIES/DUTIES:
The functions listed describe the business purpose of this job.
Specific duties or tasks may vary and be documented separately.
The employee might not be required to perform all functions listed.
Additional duties may be assigned, and functions may be modified, according to business necessity.
All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
Employees are held accountable for successful job performance.
Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.
Employees are required to notify superiors upon becoming aware of unsafe working conditions.
All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.
In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
Performs the duties of an admin in accordance with job duties and company policy.
May counsel personnel as appropriate; seeks advice from company management or designated representatives as appropriate; meets personally with employees and documents counseling.
In charge of submission of payroll and personnel information to the company as designated.
In conjunction with company management or designated company representatives acts to ensure adequate hiring and staffing of all posts.
Prepares, files and submits various documents as required.
Keeps office organized and coordinated with proper operating standards.
Schedules training and is the main contact for administrative duties.
Organizes and develops training manuals, reference library, testing and evaluation procedures, multimedia visual aids, and other educational materials.
Develops training material for assigned instructors and supervisory personnel in effective techniques for training, such as new employee orientation, on-the-job training, health and safety practices, supervisory development, and adaptations to changes in policies, procedures, and technologies.
Inputs all training records in Equation within 24 hours of training Uploads training records submitted electronically upon receipt.
Meets with Account Manager on a daily basis to improve operations.
Meets with client representatives as scheduled or as needed to provide assurance that all security requirements are being met and to provide quality customer service.
As assigned, in accordance with applicable company policies and procedures and in compliance with state and federal laws, carries out lead or supervisory duties that can include some or all of the following:
interviewing, orienting and training employees; planning, assigning, and directing work; coaching and appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; making hiring and termination recommendations.
HR/RECRUITING DUTIES:
Recruits, researches, interviews, screens and refers job candidates for job openings by performing the following duties.
RESPONSIBILITIES/DUTIES:
Essential functions may vary depending on department size, organizational structure and/or geographic location.
Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.
Other duties, not listed below, may also be assigned.
The incumbent:
Confers with management and supervisors to identify personnel needs, job specifications, job duties, qualifications, and skills.
Develops recruitment programs, budgets, to attract applicants and to fill specific job openings; creates recruitment information and/or brochures about the organization and its opportunities.
Develops and maintains network of contacts to help identify and source qualified candidates.
Writes and places job advertising in various media.
Utilizes Internet online recruiting sources to identify and recruit candidates.
Coordinates participation in, sets up display, and works at job fairs.
Initiates contact with qualified candidates for specific job openings.
Reviews applications and interviews applicants to obtain work history, education, training, job skills, and salary requirements, and to provide information about the organization and position.
Screens and refers candidates for additional interviews with others in organization Performs reference, background checks and drug screens on applicants; ensures compliance with contractual obligations including licensing requirements for security officers.
Coordinates communications with applicants Audits employee files for completeness and compliance with appropriate guidelines.
Assists in the development of training materials and ensures compliance with field locations.
Liaison with corporate HR on all personnel matters concerning employee pay, benefits, leaves of absence, employment verification, garnishments and FMLA.
Meets regularly with managers to proactively address administrative, personnel and payroll matters.
Carries out all responsibilities in an honest, ethical and professional manner.
MINIMUM
Qualifications:
The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position.
Please note that the minimum qualifications may vary based upon the department size and/or geographic location.
Knowledge:
High School Diploma required, Associate degree preferred or equivalent experience.
Two years of supervisor/manager/admin experience.
Basic Knowledgeable of Life safety equipment (Fire Alarm and Sprinklers, Access Control, Credentialing, telephone systems).
Experience creating spreadsheets, composing correspondence, managing and updating databases, creating presentations, reports and documents.
Skills/Abilities:
Must be able to meet and continue to meet any applicable state, county and municipal licensing requirements for Security Officers.
Must be able to meet and continue to meet requirements for specific skills, certifications or authorizations specified for the assigned site.
Knowledge of security operations and procedures.
Knowledge of supervisory practices and procedures.
Ability to learn quickly and carry out instructions furnished in written, oral, or diagrammatic form.
Ability to track and maintain assignments.
Ability to be an effective team member.
Ability to maintain professional composure when dealing with unusual circumstances.
Courteous telephone manner.
Ability to adapt to various sites and changes in post procedures.
Ability to adapt to changes in the external environment and organization.
Ability to write routine correspondence, including logs and reports.
Good organizational skills.
Strong customer service and results orientation.
Strong interpersonal skills, with the ability to interact effectively with clients, at various social levels and across diverse cultures.
PHYSICAL DEMANDS:
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions.
In addition to other demands, the demands of the job include:
Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
May be exposed to stressful situations, such as challenging individuals who are in or approaching an unauthorized area.
Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements and site-specific requirements.
May be required to work overtime without advance notice.
Required ability to handle multiple tasks concurrently.
Keyboarding, basic computer usage and operating controls.
Seeing, hearing, speaking, and writing clearly in order to communicate with employees and clients, observe and report incidents, and direct others.
Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain.
Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.
Frequent lifting and/or moving up to 10 pounds, occasional lifting and/or moving up to 25 pounds, and additional lifting and/or moving ability as might be required for the assigned site.
May be required to use vehicle for the performance of duties.
On occasion may be required to perform stressful and physical activity.
May be exposed to or required to handle sensitive and confidential information.
WORK ENVIRONMENT:
In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job within the environment.
The office is clean, orderly, properly lighted and ventilated.
Noise levels are considered low to moderate.
Job Types:
Full-time, Contract Pay:
Up to $23.
00 per hour
Benefits:
401(k) Dental insurance Flexible schedule Health insurance Life insurance Paid time off Professional development assistance Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Supplemental pay types:
Bonus pay Ability to commute/relocate:
Erlanger, KY:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Database administration:
2 years (Preferred) Work Location:
In person Maintains training records and point of contact for manager regarding training, billing, hiring.
Oversees all recruiting, hiring and training operations of 24/7 security as well as assists with operations training.
Reports to Senior Account Manager to ensure administrative duties are met.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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