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Executive Assistant

Company Name:
Schneider Electric
Join Schneider Electric and power your career!
Discover the opportunity to join an international, dynamic, and responsible company that fosters the development of all its people around the world. Every day, we empower employees to achieve more and experience exciting careers. Find out how our values and unique position make Schneider Electric the employer of choice.
Schneider Electric has an opening for an Executive Assistant at our Erlanger, KY facility. The selected candidate will use independent judgment to provide timely and effective administrative and clerical support to multiple members of the Partner business leadership team. Other duties may include but are not limited to:
Cooperatively works with remote peers and supports remote leaders in a multi-cultural, multi-time zone environment
Screen telephone calls, incoming mail, publications and other correspondence, including confidential information. Establishes and maintains highly confidential files.
Assist in the management of department budget. Review and compare monthly expenses to budget reports.
Collects, compiles, formats and organizes monthly report material
Manages daily calendar within Lotus Notes email system for multiple leaders if required
Reserves domestic and international travel and hotel arrangements as needed; proactively identifying requirements for travel documents such as visas, invitation letters, etc.
Prepares and files expense reports as assigned using INFOR reporting system
General office duties such as word processing, spreadsheets, presentations, flow of correspondence, filing, requisition of supplies, faxing, etc.
Coordinates agenda and materials for meetings and training sessions and other activities of the organization
Prepares presentations
Maintains and updates databases, organizes and manages data on social media / shared sites as needed
Assists in preparation of business review materials
Provides meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics, note taking, minutes of meeting)
Sets up vendors in SRM system and processes orders and invoices
Maintains inventory for office supplies and computer software
Receives and distributes incoming mail and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution
Provides administrative support to staff for copying, faxing and large-scale mailings
Responds to staff requests for administrative support as needed
Ability to multi task and prioritize many work items simultaneously
This position requires a two year degree and five years of experience in a executive level administrative position in a demanding environment. Proficient computer skills including MS Office products, Lotus Notes and web applications. Excellent organizational skills, as well as verbal and written communication skills required. Results oriented and able to make decisions without direct supervisor involvement and open to work in a multi-cultural environment. Must have a positive attitude and flexibility to work outside of regular schedule when special events require admin support.
Care. Connect. Challenge. Commit.
Our values define our company. Who we are, our customer approach, how we do business, what it's like to work here, and the kind of people we want to attract and retain. We care for our planet, our customers, our company, our team, and ourselves. We connect to customers and colleagues; we are open and respectful. We challenge others and embrace challenges ourselves. We commit to change by leading the change.
At Schneider Electric, because we value our employees, we offer a competitive benefits package that includes medical, dental and vision, matching 401(k), training and development opportunities and much more. Join Schneider Electric and together, let's make the most of your energy.
Primary Location: United States-Kentucky-Erlanger
Schedule: Full-time
Unposting Date: Ongoing
Req ID: 0016V2

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